PREPARING A WINNING BID

First step: convince your organization’s decision-makers to choose Québec City for their conference. And what better way to do that than by submitting a strong bid package that highlights the strengths of the destination and your field of activity.

Our team will:

  • Help you prepare your bid package or do it for you
  • Determine the dates of your conference
  • Check hotel and meeting room availability
  • Accompany you when you submit your bid
  • Organize selection committee site inspections

PLANNING YOUR CONFERENCE

Congratulations! Your organization has chosen Québec City. Next step? Planning and organizing your conference. Once again, we’ve got you covered, because the success of your event is our business too!

While you focus on creating an engaging program, our team will help you:

  • Secure funding from one of our six financial assistance programs
  • Prepare a call for tenders for professional services
  • Take advantage of professional conference services, if necessary
  • Obtain the tools you need to organize your conference
  • Promote your conference

PROMOTING YOUR CONFERENCE

Once you’ve crossed all your T’s and dotted all your I’s, it’s time to tell people about your conference and attract as many attendees as possible. Promotion is the name of the game! Our team will provide you with strategies and tools to create buzz and achieve your attendance goals! And if you need to promote your conference abroad, we’ll be right there with you.

We put all the promotional tools you could possibly need at your disposal, including flyers, tourist maps, photos, videos, and more.

As a bonus, we’ll spread the good news through the media and social media so that the entire regional community is in the know. There’s so many ways to help you shine!

TRIBUTE TO OUR AMBASSADORS

Becoming a conference ambassador is a good way to enhance your reputation and promote your sphere of activity and your organization. Each year, we pay tribute to our most distinguished ambassadors. Will you be the next winner of the Ambassador of the Year or Event of the Year Award? It’s a great honor!

AMBASSADOR OF THE YEAR

EVENT OF THE YEAR

TRAINING AND NETWORKING

When you join Québec City’s Ambassadors’ Club, you gain access to various training activities where you will learn more about the art of organizing a conference. The activities are opportunities to meet people, share ideas, and learn from the inspiring experiences of your peers.

DISCOVER UPCOMING ACTIVITIES

READY TO ORGANIZE A CONFERENCE?

Contact us